A Step-By-Step Guide To Help You Write An Agenda

A Step-By-Step Guide To Help You Write An Agenda

Welcome to the latest post in our step-by-step guides for business writers. What is an agenda and how do you write one? Use our step-by-step guide to help you write an agenda.

Before a meeting starts, you need to let the participants know what will be discussed. You also need to tell them the order in which these items will be discussed. This document is known as the agenda.

An agenda lets everyone prepare for the meeting in advance. This allows them to bring up important points at relevant times.

A Step-By-Step Guide To Help You Write An Agenda

A formal agenda should always contain the following information:

  1. The word Agenda.
  2. The name of the organisation, group, or person calling the meeting.
  3. The date and time of the meeting.
  4. The meeting venue.
  5. Apologies (a list of those who can’t attend the meeting).
  6. Minutes of the last meeting (even for a first meeting – write ‘note applicable’, but do include it).
  7. Matters arising (points to be addressed from the previous meeting’s minutes).
  8. Your meeting’s topics listed one after the other (put this in point form).
  9. Any other business (any relevant items that have not been discussed can be mentioned).
  10. Date and time of next meeting.

Putting It Together

The first four points make up the header section for the agenda. Use new paragraphs with separate headings in bold for each point.

Use bullet lists for items in points 5-8.

The Last Word

If you want to improve your business writing, explore our Business Writing Workbooks

 by Amanda Patterson

If you enjoyed this post, read:

  1. Why We Need To Put It In Writing
  2. 5 Storytelling Tips For Speech Writers To Remember
  3. A Step-By-Step Guide To Help You Write Memos
  4. The Passive Voice Explained
Posted on: 16th April 2019